No. 1: Think Faster Recovery Time, Not Faster Backup
The main objective should be a quicker recovery time, not a need for a faster backup process. When attempting to streamline the backup process through incremental backups, it consequently delays the recovery time. If all data is lost at some point, a full restore includes the last full backup and then each incremental backup tape. Too many incremental backup tapes extend the recovery process and can also increase the possibility of not recovering all data. An incremental tape may accidentally get lost, be unintentionally skipped, or contain corrupted data. In the end, a full backup may not be the fastest process, but it will save time during recovery, which is when a fast speed will be fully appreciated.
No. 2: Keep Plenty Of Backup History
Data files can become inaccessible or corrupted in the blink of an eye. This requires loading a previous data backup that doesn’t house the corruption. Unfortunately, many small companies make the mistake of not having sufficient backup history. Avoid this problem by always keeping a recent, clean backup history.
No. 3: Don’t Forget To Backup Applications With Other Essential Data
While some businesses don’t think it’s essential to backup all data every time, it is necessary to frequently backup primary databases, documents, and records. Applications that are critical for day-to-day business operations should not be overlooked. Too many times have companies neglected to backup applications, only to realize they no longer have access to the original installation discs when it’s too late after data loss or an outage.
No. 4: Use Online or Off-Site Backup
While it may seem like a safe idea to backup data from essential files to tapes or external hard drives and then store them somewhere onsite, that decision can be quickly called an error in the event of a fire, flood, or other natural disaster that can take out the original server as well as all backup tapes and drives. Moreover, onsite backups can be stolen. Therefore, a secure solution is to house backup data off-site or in the cloud. This can lead to a quick recovery when trouble rolls in.
No. 5: Repair Broken Access Controls On A File Server
Want to risk a disgruntled – possibly former – employee accessing and misusing important and confidential data when access is only granted to a few limited people in the company who need it? We didn’t think so. Make sure all permissions for folders with confidential data are updated and realistic – no need to be overly permissive.
No. 6: Test Restores
The last thing a business owner wants to find out after an outage or an attack occurs is that the backup restore doesn’t work as planned. It happens time and time again. The server runs a backup each day, and everything seems to be working accordingly. However, it may turn out that the backups haven’t been working for months. Don’t find out about this problem when you need to restore the data. Test restores against corruption and useless or large segments of data that may prevent full backup.
If you find that data backup and recovery speed are not your forte, reach out to Technagy. We are a company in the DFW area who helps small, medium, and large businesses with IT support and services, such as these.